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It doesn’t matter how much information you have stored in SharePoint if your team can’t find or use any of it. If you’re not using metadata, your team is likely wasting time searching for files. When they fail to find those files, they’re replicating work to recreate them. Many people think adding and using metadata…
You already know that security matters. You already know (we hope!) that the Microsoft 365 suite comes with the ability to set permissions in a number of different ways. But it’s much harder to be sure that your permissions settings are actually doing what you think they are – and the larger your organization is,…
If you’ve ever wondered “Should I make this a new Teams channel, or a new Team?”, then you’ve faced the issue of scoping. “Should this be another library in our SharePoint site, or a new site?” Scoping. In short, scoping is knowing when to use what. It’s a crucial component of information architecture (the way…
“Hey, I can’t find the files for our expense logs from 2022 for the audit.” “You’ll have to ask Jen, she knows where everything is.” “Jen, where are those expense files?” “Oh, it’s simple. Just log into SharePoint, go to the site called Jen’s SharePoint, click on the folder named Files, then look for STANLEY…
Navigation is one of the most important and impactful aspects of information architecture. But business leaders and other professionals frequently overlook navigation design when setting things up in Microsoft 365. Without well-designed navigation, employees will struggle to find anything in your organization’s SharePoint sites, and may get so fed up that they refuse to use…
File folders and SharePoint sites can grow wild, like an unkempt lawn. Information architecture is like a good landscaping plan. And, just like a good landscaping plan, well-thought-out information does a lot more than make your Microsoft 365 environment beautiful – it also makes it easier to spend time and do activities in. Good information…
